MATCHED

AI in Healthcare Research

Score: 94%

NEW GRANT

Women in STEM Grant

Deadline: Aug 30

FUNDING

Sustainability Fellowship

$50K Award

DISCOVERED

Govt. Innovation Fund

Category: Tech

RPA + AI Powered Platform

Discover the Right Research Grants. Automatically.

An RPA + AI-powered platform that identifies relevant grants, matches them to faculty profiles, and automates timely notifications.

Built with UiPath, Python, Flask, NLP, and workflow automation to reduce manual effort and increase research opportunity visibility.

View Live Workflow System Features
AI Matching
RPA Automation
Smart Notifications
Profile Analysis
Grant Discovery
The Problem

The Grant Discovery Process is Broken

Researchers and faculty are losing opportunities because of outdated, manual processes.

Scattered Information

Grant data is dispersed across hundreds of websites, databases, and portals with no centralized access.

Time-Consuming Search

Faculty spend countless hours manually searching for relevant funding instead of focusing on research.

Missed Opportunities

Relevant grants go unnoticed due to delayed tracking and lack of personalized discovery mechanisms.

Missed Deadlines

Critical application deadlines are missed because there's no automated tracking or reminder system.

Poor Communication

Opportunities fail to reach the right researchers due to inefficient institutional communication channels.

No Personalization

Generic announcements don't match individual expertise, leading to irrelevant and overwhelming notifications.

Our Solution

Intelligent Grant Discovery, Automated

A complete RPA + AI pipeline that transforms how research grants are discovered, matched, and communicated.

Discover

Auto-collect from multiple sources

Extract

NLP-powered data parsing

Match

AI relevance scoring

Notify

Personalized email alerts

Log & Track

Centralized spreadsheet logging

Before: Manual Process

  • Hours spent browsing multiple websites
  • No personalized relevance filtering
  • Missed deadlines and opportunities
  • No tracking or monitoring

After: GrantMatch AI

  • Automatic grant discovery 24/7
  • AI-matched to your research profile
  • Real-time deadline alerts
  • Centralized logging and dashboards
How It Works

The 6-Step Intelligent Workflow

From scattered grant data to personalized notifications — fully automated.

01

Grant Discovery

Collect grant information from selected online sources using RPA bots that scan platforms 24/7.

02

Data Extraction

Extract title, description, eligibility, deadline, category, and keywords from each grant listing.

03

Profile Processing

Read and process faculty/researcher profile data including areas of expertise and research interests.

04

AI Matching Engine

Use TF-IDF and cosine similarity to calculate relevance scores between grant descriptions and profiles.

05

Automated Notification

Send personalized email alerts for high-relevance opportunities directly to the right researchers.

06

Result Logging

Store all results in Google Sheets / Excel / database for institutional tracking and analytics.

System Architecture

End-to-End Automation Pipeline

A modular architecture connecting data sources, processing engines, and delivery systems.

Grant Sources

Websites, databases, and portals where grant opportunities are published

UiPath RPA Bot

Automated web scraping and data collection orchestrated by UiPath

Data Extraction Layer

Structured parsing of grant details into standardized format

Python Matching Engine

Core NLP processing, TF-IDF vectorization, and similarity computation

Flask API

RESTful API layer for module communication and integration

Relevance Scoring

Cosine similarity calculation producing match percentages

Notification Module

Automated email sending for matched opportunities

Google Sheets / Excel Logger

Centralized result storage for tracking and analysis

End User

Faculty members and researchers receiving personalized alerts

Core Features

Built for Intelligent Grant Management

Every feature is designed to automate, optimize, and personalize the grant discovery experience.

Automated Grant Discovery

RPA bots scan and collect grant data from multiple online sources continuously.

AI-based Profile Matching

NLP-powered matching connects faculty expertise with grant requirements.

Relevance Score Calculation

TF-IDF and cosine similarity produce precise relevance percentages.

Email Notification Automation

Personalized email alerts sent automatically for high-relevance matches.

Centralized Logging

All matches and results logged in Google Sheets for complete tracking.

Time-saving Automation

Eliminate manual search and reduce hours of effort to minutes of processing.

Personalized Alerts

Each researcher receives only the most relevant opportunities for their domain.

Scalable Integration

Modular design allows easy extension with new sources, profiles, and channels.

Technology Stack

Powered by Modern Automation & AI

A carefully selected technology stack for reliability, intelligence, and scalability.

UiPath

RPA Automation

Python

Core Processing

Flask

API Framework

TF-IDF

Text Vectorization

Cosine Similarity

Match Scoring

Google Sheets

Data Logging

Email SMTP

Notification Engine

NLP

Natural Language

Project Modules

Modular System Design

Each module handles a specific function in the automation pipeline.

01

Grant Scraper

UiPath-powered collection module that crawls and extracts grant data from designated sources.

02

Profile Reader

Processes faculty research profiles, extracting key expertise areas and interest domains.

03

Matching Engine

Core NLP module computing TF-IDF vectors and cosine similarity between grants and profiles.

04

Notification System

Automated email dispatch system sending personalized alerts for high-relevance matches.

05

Logging & Monitoring

Google Sheets integration for persistent storage, audit trails, and process monitoring.

06

Admin Dashboard

Management interface for configuring sources, profiles, thresholds, and viewing analytics.

Interactive Demo

See It In Action

A preview of how the system matches researchers with relevant grants.

Researcher Profile
AS

Dr. Ananya Sharma

Associate Professor, CS Dept.

Domain
AI Healthcare Data Science
Research Interests

Machine learning in medical diagnosis, NLP for clinical texts, predictive health analytics

Best Match

AI for Public Health Research Grant

Match Score
0 %
Deadline

Aug 30, 2025

Category

Healthcare Innovation

High Relevance Match
Notification Sent

GrantMatch AI Alert

noreply@grantmatch.ai

Dear Dr. Sharma,

A new research grant matching your profile has been discovered:

→ AI for Public Health Research Grant

Relevance: 92% · Deadline: Aug 30

Logging Dashboard
Researcher Grant Title Score Status Notified
Dr. A. Sharma AI for Public Health Research Grant 92% Matched ✓ Sent
Dr. R. Patel Sustainability Research Fellowship 87% Matched ✓ Sent
Prof. M. Kumar Women in STEM Innovation Grant 76% Moderate ✓ Sent
Dr. S. Iyer Government Innovation Funding 65% Low Pending
Impact & Benefits

Transforming Research Grant Discovery

Measurable improvements in efficiency, relevance, and opportunity visibility.

6-Step

Smart Workflow

AI

Powered Matching

Auto

Alerts

RPA

Driven Process

Central

Logging

Scalable

Design

Saves Time

Eliminates hours of manual grant searching, letting faculty focus on what matters — research.

Reduces Missed Opportunities

Automated 24/7 scanning ensures no relevant funding opportunity goes unnoticed.

Improves Relevance

AI-based matching ensures researchers only see opportunities aligned with their expertise.

Boosts Productivity

Automating repetitive processes frees researchers to focus on impactful work.

Automates Repetitive Tasks

RPA handles the tedious manual steps of searching, extracting, and notifying.

Institutional Awareness

Centralized logging gives institutions complete visibility into available funding.

Who Can Use This?

Designed for the Research Ecosystem

From individual researchers to entire institutions — everyone benefits.

Faculty Members

Receive personalized grant alerts matched to your specific research domain and expertise.

Research Scholars

Discover funding opportunities for doctoral and post-doctoral research projects.

University R&D Cells

Centrally manage and track all grant opportunities across departments.

Academic Institutions

Improve institutional funding visibility and research output metrics.

Innovation Centers

Find grants aligned with emerging technology innovation and applied research.

Department Coordinators

Streamline communication of opportunities across research teams.

Project Showcase

Visual Walkthrough

Preview the system interfaces, workflows, and outputs.

Workflow Screenshot
UiPath Workflow

Automation Workflow

UiPath orchestrating the grant scraping pipeline

Matching Interface
Matching Engine

AI Matching Interface

Profile-to-grant relevance scoring visualization

Email Notification
Notification

Email Notification Preview

Personalized alert email sent to researchers

Logging Spreadsheet
Data Log

Spreadsheet Logging

Google Sheets integration for centralized tracking

Architecture Visual
Architecture

System Architecture

End-to-end pipeline visual overview

Dashboard Preview
Dashboard

Admin Dashboard

Management and analytics interface preview

FAQ

Frequently Asked Questions

Common questions about the system, its capabilities, and implementation.

The system addresses the fragmented, manual process of discovering research grants. Faculty and researchers currently spend significant time searching multiple sources, often missing relevant opportunities. Our platform automates this entire process — from discovery to notification — ensuring no opportunity is missed.

The matching engine uses TF-IDF (Term Frequency-Inverse Document Frequency) to vectorize both grant descriptions and faculty profiles. It then computes cosine similarity between these vectors, producing a relevance score from 0-100%. Higher scores indicate stronger alignment between a researcher's expertise and a grant's requirements.

RPA (via UiPath) handles the repetitive task of navigating websites, extracting data, and interfacing with web platforms that don't offer APIs. This allows the system to collect grant data from diverse sources automatically, without manual intervention, operating 24/7 with high reliability.

The stack includes UiPath for RPA, Python for the matching engine, Flask for the API layer, TF-IDF and cosine similarity for NLP matching, Google Sheets API for logging, and SMTP for email notifications. The modular architecture allows for easy integration with additional technologies.

Yes. The modular design separates grant discovery, matching, notification, and logging into independent modules. New grant sources can be added by configuring additional UiPath workflows. Additional researcher profiles simply require updating the profile data store. The Flask API and Google Sheets integration support multi-user concurrent access.

High-relevance matches trigger automated email notifications to the respective researchers, including grant details, relevance score, and deadline. All results — matched or not — are logged into Google Sheets, providing a complete audit trail and enabling institutional analytics on funding opportunities.

Get Started

Transform Manual Grant Discovery
Into Intelligent Automation

Stop spending hours searching for grants. Let AI and RPA find, match, and notify you of the right opportunities — automatically.

Explore the Workflow Project Details